Keel Haulers By-Laws
ARTICLE I
Memberships in said corporation are subject to the following qualifications: ARTICLE II
Membership dues shall be set by the Board of Trustees, subject to the approval
of Members as set forth below, and shall be payable October 1 of each year.
Where such payment is not made on or before January 1 of the following year, the
member's name shall be dropped from the membership roster. Persons joining the
Club after August 1 of any year will be required to pay a year's dues and shall
be a member in good standing for a full year from the next immediate October
meeting. ARTICLE III
Voting privileges shall be extended to all members 18 years of age or older. ARTICLE IV
Eligibility to be an Executive Officer of the Corporation or a Trustee of the
Corporation shall be limited to any member 18 years of age or older. ARTICLE V
The fiscal year as adopted shall be the year beginning October 1 and ending
September 30. All financial records shall be examined each year prior to a new
term for Treasurer by an appointee of the Board of Trustees. ARTICLE VI The annual meeting of the Members for the election of Officers, Trustees, and
the transaction of other business shall be held at the regularly scheduled
business meeting in October of each year. ARTICLE VII
At all club meetings, 15 Members shall constitute a quorum for the transaction
of business. A quorum must be present to transact business. ARTICLE VIII
A Member may, through a written proxy, authorize another to vote for him at all
club meetings, but the person so authorized must himself be a Member, and such
proxy must be filed with the Secretary before the person authorized thereby can
vote there under. ARTICLE IX
The corporate powers, property, and affairs of the Corporation, subject to the
limitations contained in the General Code, the articles or regulations, shall be
exercised, conducted, and controlled by the Board of Trustees, who shall consist
of the four elected officers, President, Vice-President, Secretary, Treasurer,
and three elected trustees, each of whom shall be a Member of the Corporation,
and each of whom shall be a citizen of the United States. ARTICLE X
The Board of Trustees may appoint an Executive Committee of not less than three
members from their own number, who shall have charge of the management of the
business and affairs of the Corporation in the interim between the meetings of
Trustees, with power general to discharge the duties of the Board of Trustees,
but not to incur debts greater than $100 (one hundred dollars); excepting for
current expense, unless specially authorized. They shall at all times, act under
the direction and control of the Board of Trustees and shall make report to the
same of their acts, which shall form parts of the records of the Corporation. ARTICLE XI
The executive officers of the Corporation to be elected by a vote of the General
Membership, shall be a President, Vice-President, Secretary, and Treasurer. ARTICLE XII
It shall be the duty of the President to preside at all meetings of Members, to
sign the records thereof, and in general to perform all the duties usually
incident to such office, or which may be required by the Members or Trustees.
The President shall appoint all committees and approve all payments as
designated by the Membership. It shall also be the duty of the President to file
or have filed with The Secretary of State, of the State of Ohio, a continuation
statement by the month of October of each fifth year commencing in 1996. This
statement perpetuates the Corporation Charter and reaffirms the active status of
the Statutory Agent. ARTICLE XIII
It shall be the duty of the Vice-President to perform all the duties of the
President, in case of the latter's absence or disability. It shall be the duty
of the Vice-President to keep a current inventory of all Club equipment. ARTICLE XIV
It shall be the duty of the Secretary to keep an accurate record of the acts and
proceedings of the Members and Trustees, give all notices required by law and by
the Members and Trustees, and keep the Corporate record book; on the expiration
of his/her term of office, shall deliver all papers, and the property of the
Corporation in his/her hands to his/her successor or to the President; and in
general to perform all the duties usually pertaining to the office. The
Secretary shall also conduct all business and correspondence of the Club. A
Membership Chairman shall assist the Secretary in keeping a complete list of
Members. ARTICLE XV
It shall be the duty of the Treasurer to receive all monies of the Club, shall
keep an accurate record of receipts and expenditures, keep proper books of
accounts, and issue checks for all payments approved by the Membership. On the
expiration of his/her term of office, deliver all books, papers, and property of
the Corporation in his/her hands to his/her successor or to the President. ARTICLE XVI
At the club meetings the order of business may include: ARTICLE XVII
These Regulations may be repealed, amended, or changed by the assent thereto of
a two-thirds majority of the Full Members present at a meeting held for that
purpose, notice of which has been published in the previous month’s
newsletter. ARTICLE I
The regular meetings of the Board of Trustees shall be held from time to time
except at least annually at a time and place chosen by the President, and
special meetings may be held at the call of the Chairman and (s)he shall call
the same on the written request of two (2) Trustees. At all meetings a majority
of the Board of Trustees shall constitute a quorum. ARTICLE II This code of By-Laws for the Board of Trustees may
be amended or repealed, or a new one adopted, at any regular meeting of Trustees
or at any special meeting called for the purpose, by an affirmative vote of five
(5) of all Board Members
1. Club membership is open to any person (18 years and over) or family group
sharing the interests and purpose of this organization;
2. Said person or family group must be current in club membership dues;
3. Said person or family group must be in good standing with the club; and
4. Members must sign a Mutual Agreement for Protection from Liability.
Two levels of membership are recognized by the Club: 1) a “Full Member” is
an individual member or family member 18 years of age or older; and 2) an
“Associate Member” is a family member under 18 years of age.
All meetings are open to guests and the public. Participation in Club activities
is limited to members.
The annual dues may be changed from time to time by a majority vote of the Full
Members present, provided a notice of the proposed change in dues has been
published in the previous month’s Newsletter.
If a vacancy occurs in any office it will be filled by a majority vote of the
Full Members present.
Special meetings may be held at such times and places as may be ordered by the
Board of Trustees, or by a petition (giving the object) signed by at least 50
members.
Quorum
Proxies
Powers of the Board of Trustees
The election of Trustees shall take place at the annual meeting of the Members
in October of each year, or or as required, filling vacant office.
The Board of Trustees may elect their own Chairman.
Trustees shall be elected for three (3) year terms and shall continue in office
until their successors are elected and qualified.
Executive Committee
Officers Term and Compensation
Such officers shall be elected for one year, and until their successors are
elected and qualified. Officers and Trustees shall be limited to no more than
three (3) consecutive terms of office in any one office. Newly elected officers
terms shall commence at the November meeting.
No compensation of remuneration in form or substance shall incur to any
executive officer for services rendered.
The President and the Treasurer shall not be related persons.
Duties of the President
Duties of the Vice-President
Duties of the Secretary
Duties of the Treasurer
It shall be the duty of the Treasurer to file, or have filed by a knowledgeable
party, any Federal Income Tax returns which may be due each year by the
fifteenth day of the fifth month following the close of the fiscal year.
Order of Business
1. Financial report or statement.
2. Reading of minutes of previous meeting and acting thereon.
3. Reports of Trustees and Committees.
4. Chair Reports.
5. Unfinished business.
6. New or miscellaneous business.
7. Trip Reports.
8. Adjournment of formal meeting
9. Program
Regulations Amended, Etc.
CODE OF BY-LAWS OF
THE BOARD OF TRUSTEES
Meetings of Trustees and Quorum